Improved Handoff Communications Reduced Hospital Injuries

Communication is key in most professional fields, but when it comes to health care, it can be a matter of life and death. In fact, according to Boston Children’s Hospital, an estimated 80 percent of serious medical errors can be tied to poor communication between medical professionals, particularly during patient handoffs.

That’s why researchers at Boston Children’s Hospital invented the “I-PASS” system, which is easy-to-use protocol that improves communications between medical care providers. In a new multicenter study led by Boston Children’s, researchers found that improved written and verbal communication between health care providers during patient handoffs can reduce injuries due to medical errors by 30 percent.

The work was published Nov. 6 in the New England Journal of Medicine (NEJM). Specifically, the study’s results show that the I-PASS system, an original method of “bundled communication” and training tools for patient handoffs, can improve patient safety without overtaxing a medical provider’s workflow.

“Miscommunications and handoff errors are two of the most significant causes of medical errors in hospitals in the U.S.,” said the study’s principal investigator and senior author, Christopher Landrigan, MD, of Boston Children’s Division of General Pediatrics. “This is the first multicenter handoff improvement program that has been found to reduce injuries due to medical errors.”

The I-PASS system, which was designed by Landrigan and the study’s lead author, Amy Starmer, MD, includes:

• standardized communication and handoff training
• a verbal handoff process organized around the verbal mnemonic “I-PASS” (Illness severity, Patient summary, Action list, Situational awareness and contingency planning, and Synthesis by receiver)
• computerized handoff tools to share patient information between providers using an I-PASS structure
• engagement of supervising attending physicians to observe and oversee handoff communications
• a campaign promoting the adoption of I-PASS as part of institutional process and culture

“We recognized that it would take a great deal of work to make the handoff program a sustainable system and encourage its adoption across hospitals,” Starmer said. “We partnered with experts in research, curriculum development and administration, as well as local faculty and executives at the nine centers, to develop a comprehensive and multi-faceted handoff and communication program. Now the new I-PASS program works seamlessly with existing tools and is part of each institution’s culture.”

The NEJM paper reports the results of implementing I-PASS in pediatric residency programs at nine hospitals: Benioff Children’s Hospital, University of California San Francisco; Cincinnati Children’s Hospital Medical Center, University of Cincinnati; Doernbecher Children’s Hospital, Oregon Health Sciences University; The Hospital for Sick Children, University of Toronto; Lucile Packard Children’s Hospital, Stanford University; Primary Children’s Hospital, University of Utah; St. Louis Children’s Hospital, Washington University St. Louis; St. Christopher’s Hospital for Children, Drexel University; Walter Reed National Military Medical Center, Uniformed Services University of the Health Sciences; Boston Children’s Hospital served as the lead site for the study, while Brigham and Women’s Hospital served as the data-coordinating center.

“Because we know that miscommunications so commonly lead to serious medical errors, and because the frequency of handoffs in the hospital is increasing, there is no question that high-quality handoff improvement programs need to be a top priority for hospitals,” Starmer said. “It’s tremendously exciting to finally have a comprehensive and rigorously tested training program that has been proven to be associated with safer care and that meets this need for our patients.”

This is how the study was conducted:

At each participating hospital, patient handoffs by residents were monitored and assessed for a six-month pre-intervention period. During the six-month intervention phase, residents were trained on I-PASS handoff processes and required to use the system going forward. An additional six months of monitoring and assessment followed the intervention.

Across the participating centers, the overall rate of medical errors decreased by 23 percent—from 24.5 to 18.8 errors per 100 admissions—after the introduction of I-PASS. Preventable adverse events (injuries due to medical errors) decreased by 30 percent—from 4.7 to 3.3 errors per 100 admissions. The research team’s data covered a total of 10,740 patient admissions.

Time-motion analyses of providers’ activities showed that implementing I-PASS did not add time to patient handoffs or decrease time spent at patient bedsides or on other tasks. The researchers noted significant improvements in residents’ verbal and written communications at every center and a significant increase in residents’ satisfaction with the quality of their patient handoffs after I-PASS implementation, according to a post-study survey.

“We took basic principles of patient safety and as a team found ways to integrate them into the normal workflow of hospital residents,” Landrigan said. “We hope I-PASS will remain an embedded system within these institutions going forward.”

The I-PASS curriculum is available to the public online at no cost: ipasshandoffstudy.com. For consultation and ongoing support with program implementation for institutions, email ipass.study@childrens.harvard.edu.